What is data collection?
Participant data collection allows quiz hosts to gather personal information (first name, last name, email) from participants before they enter the lobby. The feature is fully configurable per quiz - you can choose whether the form is required, whether participants can skip it, and filter accepted email domains.Perfect for: Corporate training, conferences, events with follow-up, online courses, marketing contests, new employee onboarding.
How it works
Enable data collection
In the quiz editor, check “Collect data from participants” in the Data collection section.
Participants fill the form
They provide first name, last name, email, and mandatory accept marketing consent.
Configuration
Enabling the feature
In the quiz editor, find the “Participant data collection” section:| Setting | Description | Default |
|---|---|---|
| Collect data from participants | Main toggle for the feature | Disabled |
| Form header | Text displayed at the top of the form | ”Enter your details” |
| Marketing consent text | Text next to the consent checkbox | Default text |
| Domain filter mode | Control over accepted email addresses | Disabled |
| Allow skipping the form | Whether participants can proceed without data | No |
Form header
You can customize the header displayed at the top of the data form. The default is “Enter your details”, but you can change it to e.g.:- “Participant registration”
- “Training form”
- “Certificate details”
Marketing consent
Mandatory checkbox with consent text you define yourself. Default text:I consent to receiving marketing communications from the quiz organizer.
Email domain filtering
Three modes of control over participant email addresses:- Disabled (default)
- Blacklist
- Whitelist
Accepts any valid email address. No additional domain validation.When to use: Open quizzes, public events, situations with no email type requirements.
Skip option
You can enable the “Allow skipping the form” option, which adds a “Skip” button to the form.- Participant must confirm skipping in a dialog
- In the report, participant is marked as “Form skipped”
- Data fields (first name, last name, email) remain empty
When to enable skipping? When you want to encourage data submission but don’t want to block access for those who don’t want to share. E.g., open public events.
Participant form
When does it appear?
The form is displayed after entering nickname and choosing avatar, and before entering the lobby:Form structure
The form contains the following elements:| Element | Type | Required | Description |
|---|---|---|---|
| First name | Text | Yes | 2-100 characters, autocomplete: given-name |
| Last name | Text | Yes | 2-100 characters, autocomplete: family-name |
| Yes | Format validation + domain filtering | ||
| Marketing consent | Checkbox | No | Text defined by organizer |
The form is responsive and works on phones, tablets, and computers. Fields have autocomplete enabled, which speeds up filling on mobile devices.
Validation
The form is validated at two levels: Client-side (JavaScript):- Check that fields are not empty
- Email format validation (HTML5)
- Immediate error feedback
- First and last name length (2-100 characters, UTF-8)
- Email format (
filter_varwithFILTER_VALIDATE_EMAIL) - Email domain validation (blacklist/whitelist)
- CSRF token
”Skip” button
If the organizer enabled the skip option:- A “Skip” button appears below the form
- Clicking opens a confirmation dialog
- After confirming, participant proceeds to lobby without providing data
- Shown as “Form skipped” in the report
Data report
Accessing the report
After the session ends, in the Reports section a “Data collection” button appears with export options:PDF report
Formatted document with participant data, statistics, and consent statuses. Perfect for printing and archiving.
Excel report
Spreadsheet with raw data for further processing - import into CRM, mailing tool, attendance sheet.
Report statistics
The PDF report includes a statistics section:| Metric | Description |
|---|---|
| Total participants | All session participants |
| With collected data | Participants who filled the form |
| Skipped forms | Participants who skipped the form |
| With marketing consent | Participants who accepted consent |
Data columns
Both PDF and Excel contain:- Participant nickname
- First name
- Last name
- Email address
- Marketing consent status (Yes/No)
- Join date
- Notes (column for notes in Excel)
The data collection report is separate from the main session report. The export button only appears when data collection was enabled for the given session.
Security and GDPR
Data responsibility
Safeguards
| Safeguard | Description |
|---|---|
| Consent snapshot | Consent text saved at the moment of acceptance |
| CSRF protection | Form protected with CSRF token |
| Server-side validation | All data validated on the server |
| Formula injection | Excel fields formatted as text (preventing CSV injection) |
| Settings freeze | Configuration copied to session at start - cannot be changed during session |
Data storage
- Data stored in the
participantstable in the database - Accessible only to the quiz host
- Deleted when the quiz session is deleted
- No interface to edit collected data (data integrity protection)
Use case examples
Corporate training
- Domain filtering: Whitelist with company domain
- Skip option: Disabled (everyone must provide data)
- Consent: “I consent to data processing for the purpose of issuing a training completion certificate”
- Report: Excel for import into HR system
Conference / Event
- Domain filtering: Blacklist (blocking public domains)
- Skip option: Enabled (don’t block participants)
- Consent: “I consent to receiving information about future events from the organizer”
- Report: Excel for import into CRM / mailing tool
Public quiz / Marketing
- Domain filtering: Disabled
- Skip option: Disabled (data required)
- Consent: “I consent to receiving newsletters and promotional offers from [Company Name]”
- Report: Excel for building mailing list
Online course / Workshop
- Domain filtering: Disabled
- Skip option: Disabled
- Consent: None (no marketing consent needed)
- Report: PDF as attendance list
FAQ
Can I change data collection settings after starting a session?
Can I change data collection settings after starting a session?
No. Data collection settings are copied to the session when it starts. Later changes to quiz settings don’t affect an active session. This ensures data consistency within a single session.
What if a participant enters fake data?
What if a participant enters fake data?
Hey Quiz validates email format and filters domains (if enabled), but doesn’t verify participant identity. Data reliability depends on context - in corporate training with domain whitelisting, the risk of fake data is minimal.
Can a participant edit submitted data?
Can a participant edit submitted data?
No. After submitting the form, data is saved permanently. The participant should contact the organizer for corrections. This rule protects the integrity of collected data.
Is the data visible to other participants?
Is the data visible to other participants?
No. Personal data is visible only to the quiz host in reports. Other participants only see nicknames and avatars.
What happens to data when I delete the quiz?
What happens to data when I delete the quiz?
Participant session data is deleted along with the quiz session. If you need an archive - export the report (PDF/Excel) before deleting.
Does data collection work in team mode?
Does data collection work in team mode?
Yes. The data form appears before team selection. Regardless of game mode - participants fill the form after entering their nickname.
Does the form slow down joining?
Does the form slow down joining?
The form has autocomplete enabled, which on mobile devices allows filling it out in seconds. Participants only provide 3 fields (first name, last name, email) + mandatory checkbox.
How is this different from the rewards module?
How is this different from the rewards module?
Data collection gathers information from all participants before the quiz (at join time). Rewards module collects data from winners (TOP N) after the quiz ends, including shipping address. Both features work independently.